Server was also required to support the Linux based Doctor system (www. Deconstructions. Com) that would be responsible for storing and cataloging all the association’s documents electronically. Doctor provided us with an off the shelf solution that still had the capabilities to be fine-tuned to the specific needs of our organization.
Although future applications would be electronically sent to the Doctor system, previous paper files needed to be imputed into the system to fully establish a paperless filing system. Soda’s 1280 Scanner met this need. This scanner s capable of imputing the prior records at a rate Up to 7,500 pages per day. (Eastman Kodak Company, 2005. ) The determination was also made to incorporate two kiosks to allow new members to input their application information from our lobby. Once the hardware to support the new system was identified, the next step was to determine what capabilities and functions the user interface required.
A web-based application developed on ASP. NET technology was chosen for the interface that would provide the connectivity and usability required of the new system. This application was developed from the ground up to utilize the current databases maintained by our organization, as well as, incorporating the benefits to the new Doctor system. The application provided a friendly web-based user interface that allowed members to input their information, schedule courses and make payments.
An employee interface was also developed to allow employees to view and verify applications, reproduce receipts and correct any errors. The backbend of the application was designed to import the member’s information directly into our association management database and send electric copies of all required documents to the Doctor system where they would be cataloged and stored. This process can best be illustrated through the use of a data flow diagram. Data flow diagrams provide a way of visually displaying a system at any level of detail.
The information within a data flow diagram includes a graphic representation of the system that can show data flows and data processes, as well as indicating the source and destinations of the data. The primary purpose of data flow diagramming is to provide a connection between system developers and end-users and to provide a mutually understood depiction of the system. (Koran 1997) A data flow diagram can be described as the following. A data flow diagram (DVD) is a graphical tool that allows analysts (and users) to depict the flow of data in an information system.